Bob Zimmerman called the meeting to order
A quorum was present.

• Approval of Minutes

  Bill Steele presented minutes of March 13th meeting. Rashad Amiri moved and Mike Darienzo seconded that the minutes be approved as read - Motion approved. Minutes for the October 12th meeting held at King County Emergency Management's EOC were also presented for approval, as a quorum was not available for the Bellingham meeting.
  Both sets of minutes were adopted by acclamation.

• Approval of Financial Report

  Tim Walsh presented an overview of CREW's finances. As of the end of the 1st quarter, and closing out the 2001 FEMA grant, EMS-2001-GR-3078
  (extended through March, 2002), CREW's finances were as follows:

  Cash-on-hand $25,304.43
  Receivables $19,617.14
  Payables $12,997.23
  Net $31,924.34

  Farshad Amiri moved and George Crawford seconded that the report be approved as read - Motion approved. Attached to the minutes is a copy of the finance report prepared by Tim for inclusion in the minutes.
  Tim also reported that CREW received notification that permanent, non-profit status was granted by the IRS as a 509 A1 corporation. This means, among other things, that all donations to CREW including dues are tax-deductible. CREW had been operating with temporary non-profit status.

• Old Business:

  Small Business Video Project Report, Jerry Gardener
  The Small Business Video Project Team (membership below) met twice to discuss the production of a ~ 10 minute video targeting small business owners in the Cascadia Region. The video's objective will be to motivate this very busy audience to take some time to plan for disasters with a focus on protecting people (employees and customers), assets (structure and inventory), and business continuity. A storyboard and budget will be developed for the next quarterly meeting.

  EPICC Report Doug McCloud, BC Hydro and EPICC Chairman
  Doug Reported the EPICC (Emergency Preparedness for Business, Industry and Commerce Council) centered in Vancouver, BC, has organized four subcommittees for Leadership, Communications, Education, and Projects. They have produced publications including "Fifteen Steps for Preparedness", and "Emergency Planning for Businesses", a forty page booklet. EPICC is also a partner with CREW in the development of a the Cascadia Subduction Zone Earthquake Scenario.

  EERI Seattle Fault Scenario Project Don Ballentyne
  Don Ballentyne ABS Engineering reported that the Earthquake Engineering Research Institute (EERI) is developing a Seattle Fault Earthquake Scenario. Partial funding of this project has been obtained and EERI would like CREW's participation. A committee has been formed to work with Don and help scope the project. The committee will report back with recommendations at the next Directors meeting in September.

  Committee Membership:

  Bob Freitag provided a status report of CREW projects. As a part of the presentation, board members overseeing these various activities were confirmed.

  a) Cascadia Scenario Project Oversight: Leads - Tim Walsh and George Crawford. Members: Bill Steele, Craig Weaver, Chris Jonientz-Trisler, Mark Darienzo, Doug McCloud, Terry Simmonds, Ray Nadeau and Lori Dengler

  b) Forums - Coordinating Venue, Program and/or Speakers.
  CREW held two small business forums scheduled to coincide with the opening of the Burke Museum traveling exhibit "The Big One, Earthquakes in the Pacific Northwest". The Dalles, OR workshop and on held in the Pacific County Courthouse in Westport WA each drew about 35 attendees including policy makers, business people and educators. For more information on the program presented contact Bob Freitag. Future forums planned for 2002-2003 include:

o Oct. 30, 2002 (Oct 29-Nov 29) Westport Maritime Museum, PO Box 1074, Everett, WA 98595(Contact -- Bob Pitzer, 360-268-0078, rwpitzer@techline.com) Lead: Joan Scofield
o Jan. 8, 2003 (Jan 7 - Feb 6) Hatfield Marine Science Center, 2030 marine Science Dr., Newport, OR 97365 (Contact -- Jon Luke, 541-867-0357, jon.luke@hmsc.orst.edu) Lead: Mark Darienzo and Gail Dreckman.
o Feb. 12, 2003 (Feb 11 - Mar 13) Vancouver Community Library) Board approved but Burke Museum cancelled venue.
o Seattle Expanded Forum. Lead: Ines Pearce.

c) Small Business Video Project Development Team: Lead - Jerry Gardner. Members: Ines Pearce, Claudia Ellsworth, Farshad Amiri, Vaughn Mason, Bob Zimmerman, Mark Darienzo, Doug Marsh, Steve Ludeman, Bill Steele, Melissa Harris, Chris Jonientz-Trisler

Executive Directors Report

Bob Freitag announced proceedings for "The Business of Earthquakes" conference including copies of all PowerPoint presentations has been published on CD Rom. All attendees will receive a copy by mail. Others wishing copies should contact Bob at bfreitag@mindspring.com. Videotapes of selected presentations are also available for $30.00.

• New Business

a) Nominations and election of Board Members

A slate was presented to the board. This slate included the existing board with the exception that two new nominees - Joan Scofield and Claudia Ellsworth, replaced George Huston one of the founding members of CREW, and Bruce Binder on the slate. Mark Darienzo moved and Tim Walsh seconded that we approve the amended slate of nominees. Motion approved.

b) National Earthquake Conference for 2004: CREW has been invited to participation on the organizing committee for the 2004 National Earthquake Conference. The conference is being sponsored by WSSPC-CUSEC-NESEC-CREW-FEMA-USGS and will be held in 2004 in St Louis. CREW will be asking members for volunteers to help with conference.

c) EERI Scenario Involvement: Lead - Don Ballantyne, Bill Steele, Dave Swanson, Stacy Bartoletti and Woody Savage

d) Web Site Development: Ella Elman, who serves as the CREW web master, present several alternative Web site formats. A committee was formed to provide direction to her work of revitalizing the web site and expanding the information offered there. Staff lead - Ella Elman: Board Members: Scott Baylor, Tripp Robinson, Bill Steele and Farshad Amiri.

e) IBHS "Showcase State" proposal. Bob Freitag presented a proposal from The Institute for Business and Home Safety that CREW take the lead in creating a "Show Case Region". Oregon is already an IBHS Showcase State. Washington Emergency Management was and suggested that it be a major topic at October meeting.

f) Seattle Project. Ines Pearce described project activities and introduced Patty Julio who is working for CREW and assigned to assist with Seattle Small Business Project. (See Old Business)

g) CREW Fall Quarterly Meeting Program Planning: (Wednesday October 2nd Hillsboro, OR) -- election of 0fficers. Leads - Gail Dreckman and Tripp Robinson

2. CREW "Round Table"

Bob Zimmerman led a roundtable on businesses need for information during and following disasters and their need to develop strategies for response and recovery. Panel members included:

• Steve Marten, Strategic Advisor for Seattle Emergency Operations
• Michael Loehr, Operations Program Advisor for King County
• Ken Parrish, Washington State Emergency Operations Manager.
• Karin Zaugg, Seattle Chamber.

As a result of the June 5th "roundtable" CREW decided to create an ad hoc Small Business Resumption Work Group. A Problem statement was offered, Membership was solicited, a model was suggested and issues were identified.

a) Problem Statement: Similar to government, businesses need information during and following disasters in order to plan their own strategies for response and recovery. Currently, there is no process for facilitating such information flow.

b) Small Business Resumption Work Group Membership: Lead: Bob Zimmerman. Members: Rob Johnson, Craig Weaver, Claudia Ellsworth, Karin Zaugg, Michael Loehr, and Steve Marten.

c) A Model: Those attending the June 5 meeting suggested that an entity might be created. This entity, we'll initially call a "Business Information/Resource Center" (BIC) for a better name, may (be):

• Located outside of the Government EOC
• Housed within the larger Chamber of Commerce's such as the Seattle Chamber.
  
• Involve local Chambers
• Connected to and share information with County/City EOCs
• Structured to receive information, analyze information, distribute information and work problems
• Resemble an Emergency Support Function for the Economy (Federal Response Plan)
• An advocate for economic interests.

d) Issues raised at the June 5th CREW meeting:

• Need for a template for King County
• Need a standardize way to approach problem
• Need for an Information Management
• In King County a Plan must tie into the King County Regional Plan and incorporate the:

  o Four centers in county
  o 3-zone coordination center
  o 4th being King county

• Any approach must recognize the federal Response Plan - ESF for the Economy.
• Problems with access to information.
• Businesses needs to collect information and be able to set priorities
• Problems (Information and resource needs that cannot be resolved by Business could go to the EOC
• The Clearinghouse example offered by the Oklahoma City Chamber may offer an example
• Their could be a phone number that businesses could call for information
• Their could be a web based clearinghouse
• Look at Y2K for a blue print
• 72 Hour self reliance period is crucial
• Seattle STARDT could off a neighborhood-based model

3. Adjournment. The meeting was adjourned at 3:00PM

4. Tour of Safeco Field. At 3:00 the Mariners organization and the courtesy of Ben Barton, gave the membership a tour of Safeco field.