Article
I: Mission
1.1
The
Cascadia Region Earthquake Workgroup (CREW) is a not-for-profit
corporation of private and public representatives working
together to improve the ability of Cascadia Region communities
to reduce the effects of earthquake events. Goals: Promote
efforts to reduce the loss of life and property. Conduct education
efforts to motivate key decision makers to reduce risks associated
with earthquakes. Foster productive linkages between scientists
critical infrastructure providers, businesses and governmental
agencies in order to improve the viability of communities
after an earthquake event.
Article
II: Membership
2.1
Qualifications:
Membership in the Corporation shall be open to individuals
interested in Cascadia Region earthquake risk mitigation,
including business, scientific and government organizations
and individuals with training or experience in such areas
as engineering, geology, seismology, regional planning, transportation
systems, utility systems, manufacturing and other business
activities, emergency management, risk management and other
related disciplines. Membership by individuals from all parts
of the Cascadia Region shall be encouraged.
2.2
Classes of Membership: There shall be six classes
of membership: Active, Subscribing, Institutional, Retired,
Student and Affiliate Members. Only Active Members shall be
eligible to vote and hold office.
A)
Active Members: Active Members shall be persons
seriously interested in the advancement of regional hazard
mitigation in the Cascadia region through the activities
of private and public partners. Active members shall reside
or work in the Cascadia Region, including those parts of
northern California, Oregon, Washington, and British Columbia
delineated by the Cascadia subduction zone.
B)
Subscribing Members: Subscribing Members are
persons, firms or corporations who make regular financial
contributions to CREW.
C)
Institutional Members: Institutional Members
may be libraries, universities and other public organizations
and private firms.
D)
Retired Members: Upon application to the Board
of Directors, Active Members having five (5) or more years
of membership and being age 65 or more may be granted Retired
Member status.
E)
Student Members: Full-time college students with a valid
interest in the objectives of CREW may be admitted as Student
Members.
F)
Affiliate Members: Affiliate Members reside
and work outside of the CREW geographical region, but have
a valid interest in the advancement of CREW objectives as
may be determined by the Board of Directors in consultation
with the Membership Committee.
2.3
Dues: Payment of dues may be imposed, withdrawn
or otherwise modified as a requirement for membership by a
two-thirds majority vote of the Board of Directors.
2.4 Application:
Membership will be accomplished by filing a written application
with the Secretary of the Corporation (see Article IV describing
the position and duties of the Secretary) along with annual
dues, if required.
2.5
Meetings:
A)
Annual Meeting: An annual meeting shall be held
each year at a place, day and hour to be scheduled by the
Board of Directors (see Article IV describing the powers
and duties of the Board of Directors).
B)
Special Meetings: Special meetings of the membership
may be called by the President (see Article IV describing
the position and duties of the President), the Board of
Directors, or on wntten request submitted to the Secretary
by twenty-five percent of the members.
C)
Place of Meeting: All meetings shall be at the
Corporation’s principal administrative office, at the University
of Washington, or at such other place within or outside
the state of Washington designated by the Board.
D)
Notice of Member’s Meetings: Written notice stating
the place, day and hour of the annual meeting shall be mailed
to all members not less than thirty (30) nor more than fifty
(50) days before the date of the meeting. In the case of
a special meeting, written notice stating the purpose(s)
for which the meeting is called, in addition to the place,
day and hour of the meeting, shall be mailed to all members
not less than ten (10) nor more than fifty (50) days before
the date of the meeting.
E)
Participation by Telephone: Members may participate
in annual or special meetings by means of a conference telephone
or similar communications equipment by means of which all
persons participating in the meeting can hear each other
at the same time. The Board of Directors should make such
equipment available at each annual or special members’ meeting.
Participation by such means shall constitute presence in
person at such a meeting.
F)
Waiver of Written Notice: Whenever written notice
is required by law, by the Articles or by these Bylaws,
a written waiver signed by the member entitled to such notice,
or his or her appearance at the meeting, shall be equivalent
to such notice. Neither the business to be transacted at,
nor the purpose of, any regular or special meeting of the
Board need be specified in the waiver of notice of such
meeting.
2.6
Voting: Each Active Member is entitled to one
vote on each matter submitted to a vote of members, and may
vote in person or by proxy executed in writing by the member
or his or her duly authorized attorney-in-fact.
2.7
Members’ Rights of Inspection: Each member
of the Corporation shall have the following inspection rights,
for a purpose reasonably related to such person’s interest
as a member:
A)
To inspect and copy the record of all members’ names,
addresses and voting rights, at reasonable times, upon written
demand on the Secretary, which demand shall state the purpose
for which the inspection rights are requested.
B)
To obtain from the Secretary, upon written demand on,
and payment of a reasonable charge to, the Secretary, a
list of the names, addresses and voting rights of those
members entitled to vote for the election of Directors as
of the most recent record date for which the list has been
compiled or as of the date specified by the member subsequent
to the date of demand. The demand shall state the purpose
for which the list is requested. The membership list shall
be made within a reasonable time after the demand is received
by the Secretary or after the date specified therein as
of which the list is to be compiled.
C)
To inspect at any reasonable time the books, records,
or minutes of proceedings of the members or of the board
or committees of the board, upon written demand on the Secretary
by the member, for a purpose reasonably related to such
person’s interests as a member.
D)
Members shall have such other rights to inspect the
books, records and properties of this Corporation as may
be required under the Articles of Incorporation, other provisions
of these Bylaws, and provisions of law.
Article
III: Board of Directors
3.1
General
Powers and Manner of Action: The affairs of the Corporation
shall be managed by the Board of Directors (the “Board”),
subject to the laws of Washington, the Corporation’s Articles
of Incorporation and these Bylaws. Unless otherwise provided
in the Corporation’s Articles or these Bylaws, the Board shall
act by a simple majority vote of qualified Directors present
at a meeting at which a quorum of qualified Directors are
present. A qualified Director with respect to voting on a
given Board action is one who does not have a material conflict
of interest respecting that action (see Section 3.15 concerning
conflicts of interest). Each member of the Board shall have
one vote.
3.2
Compensation: Directors shall serve without compensation,
except that the Board may reimburse Directors for the costs
of attending meetings and may indemnify them for other costs
as provided for elsewhere in the Corporation’s Articles of
Incorporation, these Bylaws or as otherwise permitted by law.
3.3
Number of Directors: The Board shall consist of
not less than nine (9) nor more than twenty-five (25) Directors,
the specific number to be set by resolution of the Board,
provided that no decrease in the number shall have the effect
of shortening the term of any incumbent director.
3.4
Qualifications: All Active Members of record are
eligible for selection, subject to the requirements for classes
of Board representation stated in these Bylaws and any other
limitations stated in the Articles of Incorporation or imposed
by law. Qualified individuals may be found from the following
among other backgrounds and professions, and may have experience
in more than one area:
A)
engineering, geology, seismology, regional planning
and other science/technology backgrounds;
B)
public or private sector emergency management which
includes mitigation;
C)
private sector manufacturing, retail, insurance, risk
management, banking, finance, and telecommunications based
industries and professional service providers;
D)
transportation and utility systems;
E)
health care and education.
3.5
Classes of Board Representation: Being that the
Corporation desires to be responsive to the needs of its members
and the public throughout the Cascadia Region and to ensure
that diverse orientations and expertise are represented on
the Board, the following representational requirements are
established:
A)
Minimum Requirements for Geographic Representation:
Each of the following parts of the Cascadia Region shall
be represented on the Board by at least one Director. Individuals
who qualify as such a representative may also qualify as
a representative of an area of expertise as required at
Section 3.5(B). These requirements are minimum representation
requirements only and can be exceeded at any time. Ideally,
each part of the region will have more than one representative
on the Board.
(i)
British Columbia;
(ii)
Washington;
(iii)
Oregon;
(iv)
Northern California.
B)
Minimum Requirements for Representation of Diverse
Areas of Expertise:
Each
of the following areas of expertise shall be represented
on the Board. Individuals who qualify as such a representative
may also qualify as a representative of a geographic area
as required at Section 3.5(A). A Director may have experience
in more than one area. These requirements are minimum representation
requirements only and can be exceeded at any time.
i)
Science/Technology: Each of the following
disciplines shall be represented by at least one Director:
(a)
seismology;
(b)
geology;
(c)
engineering;
(d)
regional planning.
(ii)
Public Sector Emergency Management: Each of
the following types of agency which include hazard/disaster
mitigation as part of its scope of responsibilities, services
or interests shall be represented by at least one Director.
These requirements, as are the others listed, are minimum
representation requirements only and can be exceeded at
any time.
(a)
a federal emergency management agency;
(b)
a state emergency management agency (ideally one
from each state in the region);
(c)
a local emergency management agency;
(d)
a Canadian emergency management agency.
(iii)
Private Sector: Each of the following private
sector activities shall be represented by at least one
Director:
(a)
industrial manufacturing;
(b)
computer software and related technology;
(c)
insurance/risk management;
(d)
professional services/finance.
(iv)
Miscellaneous: Each of the following areas
of expertise shall be represented by at least one Director
(a)
transportation systems;
(b)
utility systems;
(c)
health care.
(d)
education
3.6
Selection of Directors:
A)
Initial Directors are named in the Articles of Incorporation.
B)
Successor Directors shall be elected by a majority vote
at the Corporation’s annual meeting (see Section 2.5 governing
the manner of member voting) The Board shall meet at least
sixty (60) days prior to the Annual Meeting with the purpose
in whole or in part of nominating at least one person who
has or will agree to serve for each Board position. Members
may also submit nominations to the Secretary prior to the
Annual Meeting. The Board’s nominations will be announced
in writing at least thirty (30) days prior to the Annual
Meeting, together with the names of all nominations by the
members received by the Secretary in time for inclusion.
Nominations shall also be open from the floor at the Annual
Meeting, and all volunteers shall be accepted and placed
on the ballot.
3.7 Term
of Office: The Initial Board of Directors shall serve
until the first Wednesday of October 1997, at which time the
Successor Directors shall meet and elect officers (see Section
3.13(D), concerning Standing Meeting for Election of Officers).
Thereafter, except in the case of death, resignation or removal,
Directors shall serve terms of one year, beginning the first
Wednesday of October of each year. Directors may serve any
number of consecutive terms.
3.8 Resignation:
Any Director may resign at any time by delivering written
notice to the President or Secretary or by given oral or written
notice at any meeting of the Directors. Any such resignation
shall take effect at the time specified therein; the acceptance
of such resignation shall not be necessary to make it effective.
3.9
Removal: Directors may be removed with or without cause
by a two-thirds vote of the members of the Corporation entitled
to cast votes.
3.10 Vacancies:
A vacancy in the position of Director may be filled by the
affirmative vote of a majority of the remaining Directors
though less than a quorum of the Board. A Director who fills
a vacancy shall serve the unexpired term of his or her predecessor
in office. The requirements for Board representation shall
still apply.
3.11 Specific
Powers: Unless otherwise limited by the Corporation’s
Articles of Incorporation or these Bylaws, the Board shall
have all those powers granted to a nonprofit corporation under
Washington law and consistent with the requirements for tax
exempt organizations under the United States Internal Revenue
Code (“the Code”), specifically including authority:
A)
To make contracts, incur liabilities, establish the
authority for accepting gifts, in-kind contributions, grants
or loans, and to otherwise take action as necessary to carry
out the Corporation’s purposes;
B)
To appoint, remove or suspend staff or agents of the
Corporation, determine their duties and responsibilities,
fix their compensation and require security bonds as deemed
necessary;
C)
To determine and approve a party or parties who shall
have the authority on behalf of the Corporation to sign
bills, notes, receipts, acceptances, endorsements, checks,
releases, contracts and documents, and/or to receive a contribution,
gift, bequest or devise for the Corporation’s nonprofit
purposes;
D)
To designate and appoint one or more committees by resolution
of the Board, each of which shall include at least two Directors
together with members of the Corporation, and to delegate
the Board’s authority in the management of the Corporation,
but such designation and appointment shall not operate to
relieve the Board or any individual Director of any responsibility
imposed upon it, him or her by law.
E) To
take action as reasonable and necessary to prohibit the
Board, its committees or any member or employee acting in
their official capacity from authorizing or permitting any
transaction which creates a conflict of interest or the
appearance of impropriety by allowing a person or entity
to exert improper influence over the Corporation’s activities;
F)
To adopt a resolution authorizing the purchase and maintenance
of insurance at the Corporation’s expense to protect itself
and any Director, Officer, employee or agent of the Corporation
against any expense, liability or loss arising out of his
or her status as such, whether or not the Corporation would
have the obligation to indemnify such persons against such
expense, liability or loss under the Washington Business
Corporation Act, as applied to nonprofit corporations.
3.12 Duty
of Care: A Director shall perform the duties of a director,
including the duties as a member of any committee of the Board
upon which the Director may serve, in good faith, in a manner
such Director believes to be in the best interests of the
Corporation, and with such care, including reasonable inquiry,
as an ordinarily prudent person in a like position would use
under similar circumstances. In performing the duties of a
Director, a Director shall be entitled to rely on information,
opinions, reports, or statements, including financial statements
and other financial data, in each case prepared or presented
by:
A)
One or more Officers or employees of the Corporation
whom the Director believes to be reliable and competent
in the manner presented;
B)
Counsel, public accountants, or other persons as to
matters which the Director believes to be within such person’s
professional or expert competence; or
C)
A Board Committee upon which the Director does not serve,
duly designated in accordance with these Bylaws or the Articles
of Incorporation, as to matters within its designated authority,
which committee the Director believes to merit confidence;
so long as, in any such case, the Director acts in good
faith, after reasonable inquiry when the need therefor is
indicated by the circumstances and without knowledge that
would cause such reliance to be unwarranted.
3.13
Meetings:
A)
Regular Meetings: Regular Meetings of the Board
shall be held at such time and place as may be determined
by the Board and shall be open to the members. These meetings
provide a forum for the Board to work with the members to
develop and scope projects and create teams to attain the
Corporation’s goals. The Secretary shall give written notice
of the time and place of regular meetings at least thirty
(30) days prior to the meeting.
B)
Special Meetings: Special meetings of the Board
may be held at the request of the President, any five (5)
Directors or, in the case of a committee meeting, by
the chair-person of the committee. Special meetings shall
be held at a place and time fixed by the person or persons
calling the meeting. Written notice of special meetings
shall be mailed (postmarked) at least seven (7) days prior
to the meeting. Alternate notice, by telephone, facsimile
or e-mail shall be given at least five (5) days before the
meeting. Such notice, either written or alternate, shall
include the time, place and purpose(s) of the meeting.
C)
Annual Meeting: An annual meeting of the members
shall be held each year at a place, day and hour to be scheduled
by the Board of Directors. At that meeting, a financial
report shall be distributed. The President shall report
on operations for the fiscal year to date.
D)
Standing Meeting for Election of Officers: A
meeting of the incoming Board of Directors shall take place
at the Corporation’s principal administrative office on
the first Wednesday of October, beginning at 10:30 am, for
the purpose of transferring control to and elections of
officers by the incoming Board of Directors. The President
and Treasurer of the outgoing Board shall also attend and
report on operations for the just completed fiscal year.
The notice provisions for Special Meetings of the Board
contained in these Bylaws shall apply if the time or place
of the meeting is to be changed, otherwise no notice is
required.
E)
Place of Meetings: All meetings shall be held at
the principal office of the Corporation or at such other
place within or outside of the state of Washington designated
by the Board, by any person entitled to call a meeting or
a by a waiver of notice signed by all Directors.
F) Meetings
by Telephone: Members of the Board or any committee
designated by the Board may participate in a meeting of
such Board or committee by means of a conference telephone
or similar communications equipment by means of which all
persons participating in the meeting can hear each other
at the same time. Participation by such means shall constitute
presence in person at a meeting.
G)
Waiver of Written Notice: Whenever written notice
is required by law, by the Articles of Incorporation or
by these Bylaws, a written waiver signed by the Director
entitled to such notice, or his or her appearance at the
meeting, shall be equivalent to such notice. Neither the
business to be transacted at, nor the purpose of, any regular
or special meeting of the Board need be specified in the
waiver of notice of such meeting.
H)
Quorum: Four-tenths of the Board shall constitute
a quorum for the transaction of business at any meeting
of the Board. If a quorum is not present at a meeting, a
majority of the Directors present may adjourn the meeting
without further notice.
I)
Conduct of Meetings: Board meetings shall be
conducted by the President or the Vice President or other
designee.
J)
Presumption of Assent: A Director of the Corporation
present at a Board meeting at which action on any corporate
matter is taken shall be presumed to have assented to the
action unless his or her dissent or abstention is entered
in the minutes of the meeting, or unless the Director files
a written dissent or abstention to such action with the
person acting as secretary of the meeting before the meeting
is adjourned or forwards such dissent or abstention by registered
mail to the Secretary of the Corporation immediately after
the adjournment of the meeting. Such right to dissent or
abstain shall not apply to a Director who voted in favor
of the action.
3.14 Action
by the Board Without a Meeting: Any action which could
be taken at a meeting of the Board may be taken without a
meeting if a written consent setting forth the action taken
is signed by each of the Directors. Such written consents
may be signed in two or more counterparts, each of which shall
be deemed an original and all of which, taken together, shall
constitute one and the same document. Any such written consent
shall be inserted in the minute book as if it were minutes
of a Board meeting.
3.15
Conflicts of Interests:
A)
The Corporation shall develop a written policy concerning
conflicts of interest, and adopt said policy by resolution
of the Board, as reflected in the meeting minutes certified
by the Corporation’s Secretary. All new Directors shall
be advised of this policy, and shall sign acknowledgements
that they have been so advised upon accepting appointment
to the Board.
B)
All conflicts of interest, direct or indirect, shall
be disclosed to the Board and made a matter of record:
(i)
Through completion of an annual questionnaire or similar
procedure, and;
(ii)
Before Board action, whenever a Director has an interest
respecting a transaction effected or proposed to be effected
by the Corporation, whether or not the Director stands
to receive monetary or other tangible benefit.
C)
The Director’s disclosure shall include:
(i)
The existence of the Director’s interest in the transaction,
and;
(ii)
The nature of the Director’s interest in the transaction
(whether arising from financial or familial relationships,
professional or business affiliations, etc.), and;
(iii)
The facts known to the Director respecting the subject
matter of the transaction that a person would reasonably
believe to be material to a judgment about whether to
proceed with the transaction, unless the Director has
a duty under law or professional cannon, or a duty of
confidentiality to another person, with respect to such
information about the transaction in question, such that
they may not make the disclosure otherwise required by
this subsection.
D)
Subject to these restrictions, a Director shall be permitted
to participate in Board discussion about a proposed transaction,
despite having a conflict concerning the matter. However,
no Director having a material conflict of interest shall
vote on the matter, nor be counted for purposes of establishing
the quorum for the meeting. A material conflict of interest
exists, whenever the nature of the Director’s interest is
of such significance that it would reasonably be expected
to exert an influence on the Director’s judgment if called
upon to vote on the matter. The identity of the Director,
the transaction and the nature of the conflict, and the
Director’s abstention on vote(s) taken on the matter shall
be recorded in the minutes of the meeting certified by the
Corporation’s Secretary.
Article
IV: Officers
4.1
General:
The officers of the Corporation shall be: President, Vice
President, Secretary, and Treasurer. All Officers must be
Directors of the Corporation. An officer shall not hold more
than one elected position simultaneously.
4.2 Election
and Term of Office: The officers shall be elected by the
Board, which should seek to maintain geographic and public/private
sector diversity among the Officers. The incoming Board shall
elect the Officers at its regularly scheduled meeting on the
first Wednesday of October (see Section 3.13(D)). Officers
shall hold office for one year or until their successors have
been elected. An Officer may serve successive terms in office
if so elected. To provide an opportunity for continuity, the
Board should consider electing a Director to the position
of Vice President who is willing to serve as President the
following year if so elected.
4.3
Duties and authority: The officers shall have such
authority and duties as may be determined by the Board including
but not limited to the following:
A)
The President shall, subject to the direction
and supervision of the Board, be the Chief Executive Officer
of the Corporation and shall have general and active control
of its affairs and business, general supervision of its
officers, agents, and employees, and the authority to perform
all other duties incident to his or her office and such
other duties as may be required by law, the Corporation’s
Articles or Bylaws or which may be prescribed by the Board.
The President shall preside over meetings of the Board and
the Members. The President may sign deeds, mortgages, bonds,
contracts, or other instruments, except when signing and
execution thereof have been expressly delegated by the Board
or by these Bylaws to some other officer or agent of the
Corporation or are required by law to be otherwise signed
or executed by some other officer or in some other manner.
B)
The Vice President shall exercise all of the
functions of the President in the event of the latter’s
death, resignation, removal, absence, inability or refusal
to act, and shall have all the powers of and be subject
to the same restrictions as the President when so acting.
The Vice President shall have, to the extent authorized
by the President or the Board, the same powers as the President
to sign deeds, mortgages, bonds, contracts or other instruments.
The Vice President shall also perform such other duties
as from time to time are assigned by the President or the
Board or are prescribed by law or by the Corporation’s Articles
or Bylaws.
C)
The Secretary shall see that all meeting and
other notices are given in accordance with these Bylaws
or as required by law; shall keep the minutes of all Board
and member meetings; shall be the custodian of the Corporation’s
seal and shall affix the seal to duly executed documents
of the Corporation, shall be the Corporation’s Registered
Agent for personal service of process, and shall file all
necessary reports with the state and federal government.
The Secretary shall also be the custodian of the Corporation’s
records, including original or certified copies of its Articles,
Bylaws and meeting records, including for each meeting its
time and place of occurrence, whether regular or special,
how called, how notice thereof was given, the names of those
present or represented at the meeting, and the proceedings
thereof Additionally, the Secretary shall maintain a list
of all members and applicants. The Secretary shall make
the Corporation’s records available for inspection at all
reasonable times to any Director or his or her attorney-in-fact
on request and to the Corporation’s members or others as
required by law or the Corporation’s Articles or these Bylaws,
and perform all other duties incident to the office and
such other functions as directed by the Board.
D)
The Treasurer shall be the principal financial
officer of the Corporation and shall have the care and custody
of all funds, securities, evidences of indebtedness, and
other personal property of the Corporation; shall receive
and give receipts for monies paid to the Corporation and
shall deposit all such funds in the name of the Corporation
in such banks, trust companies, or other depositories as
shall be selected by the Board; shall pay all bills, payrolls,
and other debts of the Corporation and disburse, or cause
to be disbursed, the funds of the corporation as may be
directed by the Board, taking proper vouchers for such disbursements.
The Treasurer shall also maintain adequate and correct accounts
of the Corporation’s properties and business transactions,
including accounts of its assets, liabilities, receipts,
disbursements, gains and losses; shall prepare a financial
report for the annual meeting and shall prepare, or cause
to be prepared, and certify, or cause to be certified, the
financial statements to be included in any required reports.
Additionally, the Treasurer shall exhibit at all reasonable
times the books of account and financial records to any
Director or to his or her attorney-in-fact on request therefor,
and shall render to the President and Directors, whenever
requested, an account of any or all of his or her transactions
as Treasurer and of the financial condition of the corporation,
and shall perform all duties incident to the office of Treasurer
and such other duties as may be required by law, by the
Corporation’s Articles or these Bylaws, or which may be
assigned to him or her from time to time by the Board
4.4
Checks and Notes/Joint Signatures Required: Except
as otherwise specifically determined by resolution of the
Board, or as otherwise required by law, checks, drafts, promissory
notes, orders for the payment of money, and other evidence
of indebtedness or distribution exceeding $1000.00 shall require
the signature of any two officers of CREW.
4.5
Vacancies: Vacancies in the office of President,
Vice-President, Secretary, and Treasurer shall be filled by
majority vote of the Board within thirty (30) days of the
vacancy. Such action may be taken by special meeting, including
provisions for meeting by telephone, or by action without
a meeting, as provided in the Corporation’s Bylaws (see Sections
3.13 (B), 3.12(F), and 3.14 respectively).
4.6
Absence: In the event of absence or inability of
any officer to act, the Board may delegate the powers or duties
of such Officer to any other Officer, Director or person whom
it may select.
4.7
Removal: Any Officer may be removed at any time
with or without cause by a two-thirds majority of the Board.
Article
V: Board Committees
5.1
The
Support Team: The Corporation shall maintain a Standing
Committee, known as the Support Team, to provide administrative
and logistical support and scientific advice to the Board
and other committees as may from time to time be formed by
the Board. The Support Team shall include each of the Officers
of the Corporation, together with such other members of the
Corporation and other persons as the Board so designates.
The President shall preside over meetings of the Support Team.
The Support Team shall keep regular minutes of its proceedings,
cause them to be filed with the Corporate records and report
the same to the Board at each meeting of the Board of Directors
5.2
Other Committees: The Board, by resolution adopted
by a majority of the Directors, may designate and appoint
one or more Temporary Committees or additional Standing Committees,
which may also be known as Project Teams, each of which shall
include a minimum of two Directors plus other members of the
Corporation and other persons as possess the special expertise
required to assist the Corporation in accomplishing its purposes
and whom the Board so designates. Such committees shall have
and exercise the authority of the Directors in the management
of the Corporation, subject to such limitations as may be
prescribed by law, the Corporation’s Articles of Incorporation,
these Bylaws or the Board; except that no committee shall
have the authority to:
A)
Amend, alter, or repeal these Bylaws;
B)
Elect, appoint, or remove any member of any other committee
or any Director or officer of the Corporation;
C)
Amend the Articles of Incorporation;
D) Adopt a plan of merger or consolidation with another
corporation;
E)
Authorize the sale, lease or exchange of all or substantially
all of the property and assets of the Corporation not in
the ordinary course of business;
F)
Authorize the voluntary dissolution of the Corporation
or revoke proceedings therefor;
G) Adopt
a plan for the distribution of the assets of the Corporation;
or
H) Amend,
alter or repeal any resolution of the Board which by its
terms provides that it shall not be amended, altered or
repealed by a committee.
5.3
Board Responsibility: The designation and appointment
of any such committee and the delegation of authority to that
committee shall not operate to relieve the Board or any individual
Director of any responsibility imposed upon it, him or her
by law.
Article
VI: Administrative Provisions
6.1
Fiscal
Year: The fiscal year of the Corporation shall be October
1st to September 30th, unless otherwise fixed by action of
the Board.
6.2
Corporate Seal: The corporate seal shall consist
of a circle containing the letters CREW (the acronym for Cascadia
Region Earthquake Workgroup); a depiction of a seismic wave
and a tsunami; and the motto “Ahead of the Wave”. The seismic
wave extends to the right beyond the circle and underscores
the words “Cascadia Region Earthquake Workgroup” and “Northern
California-Oregon-Washington-British Columbia”.
6.3
Rules of Procedure: The rules of procedure at meetings
of the membership, Board and committees of the Board shall
be rules contained in Robert’s Rules of Order on Parliamentary
Procedure, newly revised, so far as applicable and consistent
with these Bylaws, the Articles or any resolution of the Board.
6.4
Books and Records: The Corporation shall keep at
its principal or registered office copies of the following:
A)
The Corporation’s current Articles and Bylaws;
B)
Correct and adequate records of the Corporation’s accounts
and finances;
C)
Records of the name and address of each Director of
the Corporation and name and post office address of each
officer;
D)
Business licenses and permits;
E)
IRS documents; and
F)
Other records as necessary or advisable.
Article
VII: Construction and Terms
7.1
Reference
to Terms: All references in these Bylaws to the Articles
of Incorporation shall be to the founding document of this
corporation filed with the State of Washington and used to
establish the legal existence of this corporation.
7.2
Conflicting Terms: If there is any conflict between
the provisions of these Bylaws and the Corporation’s Articles
of Incorporation, the provisions of the Articles of Incorporation
shall govern.
7.3
Savings Provisions: Should any of the provisions
or portions of these Bylaws be held unenforceable or invalid
for any reason, the remaining provisions and portions of these
Bylaws shall be unaffected by such holding.
Article
VIII: Amendments
8.1
These
Bylaws may be altered, amended or repealed by a two-thirds
majority vote of the Board, provided the members of the Corporation
are given at least thirty (30) days notice of the proposed
amendment prior to the Board meeting at which the amendment
is to be considered.
Article
IX: Adoption
9.1
These
Bylaws were adopted by resolution of the Corporation’s Board
of Directors on the __________ day of____________________,1998